Asset settings

helpx.adobe.com/ca/enterprise/using/asset-settings.html

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Title Asset settings
Description Learn how the Administrator can enable Asset Settings using the Admin Console, to restrict users from sharing company owned assets.
Keywords DocumentCloudforenterprise Reference setup CreativeCloudforenterprise
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Enterprise&TeamsLearn&SupportGetStartedUserGuideAssetsettingsSearchLastupdatedon2021-08-31|AlsoAppliestoCreativeCloudforenterprise,DocumentCloudforenterpriseAdobeEnterprise&Teams:AdministrationguidePlanyourdeploymentBasicconceptsLicensingIdentityUsermanagementAppdeploymentAdminrolesDeploymentGuidesNamedUserdeploymentguideSDLdeploymentguideDeployCreativeCloudforeducationDeploymentguideIntegrationwithCanvasLMSIntegrationwithBlackboardLearnConfiguringSSOforDistrictPortalsandLMSsKivutoFAQPrimaryandSecondaryinstitutioneligibilityguidelinesSetupyourorganizationSetupidentityIdentitytypes|overviewSetuporganizationwith EnterpriseIDSetuporganizationwith FederatedIDSSOoverviewSetupAzureConnectorandsyncSetup SSOwithMicrosoftviaAzureOIDCAddAzureSynctoyourdirectoryAzureConnectorFAQSetupGoogleFederationandsyncSetup SSOwithGoogleFederationAddGoogleSynctoyourdirectoryGooglefederationFAQGenericSAMLSetupSSOwithotherSAMLprovidersSetupSSOwithMicrosoftAzureADFSSSOCommonquestionsSSOTroubleshootingEducationSSOConfigureSSOforDistrictPortalsandLMSCommonquestionsDovetailVerifyownershipofadomainAddandmanagedomainsLinkdomainstodirectoriesUsedirectorytrusttoaddpre-claimeddomainsMigratetonewauthenticationproviderAssetsettingsAuthenticationsettingsPrivacyandsecuritycontactsConsolesettingsManageencryptionManageproductsandentitlementsManageusersOverviewAdministrativerolesUsermanagementtechniquesManageusersindividually  Managemultipleusers(BulkCSV)UserSynctool(UST)UsermanagementAPI(UMAPI)MicrosoftAzureSyncGoogleFederationSyncChangeuser'sidentitytypeManageusergroupsManagedirectoryusersManagedevelopersMigrateexistinguserstotheAdobeAdminConsoleMigrateusermanagementtotheAdobeAdminConsoleManageproductsandproductprofilesManageproductsManageproductprofilesforenterpriseusersManageself-servicepoliciesManageappintegrationsManageproductpermissionsintheAdminConsole  Enable/disableservicesforaproductprofileSingleApp|CreativeCloudforenterpriseOptionalservicesManageSharedDevicelicensesWhat'snewDeploymentguideCreatepackagesRecoverlicensesMigratefromDeviceLicensingManageprofilesLicensingtoolkitSharedDeviceLicensingFAQManagestorageandassetsStorageManageenterprisestorageAdobeCreativeCloud:UpdatetostorageManageAdobestorageAssetmigrationAutomatedAssetMigrationAutomatedAssetMigrationFAQ  ManagetransferredassetsReclaimassetsfromauserStudentassetmigration|EDUonlyAutomaticstudentassetmigrationMigrateyourassetsManageservicesAdobeStockAdobeStockcreditpacksforteamsAdobeStockforenterpriseUseAdobeStockforenterpriseAdobeStockLicenseApprovalCustomfontsAdobeAssetLinkOverviewCreateusergroupConfigureAdobeExperienceManager6.xAssetsConfigureandinstallAdobeAssetLinkManageassetsAdobeAssetLinkforXDAdobeSignSetupAdobeSignforenterpriseorTeamsAdobeSign-TeamfeatureAdministratorManageAdobeSignontheAdminConsoleCreativeCloudforenterprise-freemembershipOverviewGettingstartedDeployappsandupdatesOverviewDeployanddeliverappsandupdatesPlantodeployPreparetodeployCreatepackagesPackageappsviatheAdminConsoleCreateNamedUserLicensingPackagesAdobetemplatesforpackagesManagepackagesManagedevicelicensesSerialnumberlicensingCustomizepackagesCustomizetheCreativeClouddesktopappIncludeextensionsinyourpackageDeployPackages DeploypackagesDeployAdobepackageswithSCCMDeployAdobepackageswithARDInstallproductsintheExceptionsfolderUninstallCreativeCloudproductsUseAdobeprovisioningtoolkitenterpriseeditionAdobeCreativeCloudlicensingidentifiersManageupdatesChangemanagementforAdobeenterpriseandteamscustomersDeployupdatesAdobeUpdateServerSetupTool(AUSST)AUSSTOverviewSetuptheinternalupdateserverMaintaintheinternalupdateserverCommonusecasesofAUSST  TroubleshoottheinternalupdateserverAdobeRemoteUpdateManager(RUM)UseAdobeRemoteUpdateManagerChannelIDsforusewithAdobeRemoteUpdateManagerResolveRUMerrorsTroubleshootTroubleshootCreativeCloudappsinstallationanduninstallationerrorsQueryclientmachinestocheckifapackageisdeployedCreativeCloudpackage"InstallationFailed"errormessageCreatepackagesusingCreativeCloudPackager(CC2018orearlierapps)AboutCreativeCloudPackagerCreativeCloudPackagerreleasenotesApplicationpackagingCreatepackagesusingCreativeCloudPackagerCreatenamedlicensepackagesCreatepackageswithdevicelicensesCreatealicensepackageCreatepackageswithserialnumberlicensesPackagerautomationPackagenon-CreativeCloudproductsEditandsaveconfigurationsSetlocaleatsystemlevelManageyouraccountManageyourTeamsaccountOverviewUpdatepaymentdetailsManageinvoicesChangecontractownerAssignlicensestoaTeamsuserAddproductsandlicensesRenewalsTeamsmembership:RenewalsEnterpriseinVIP:RenewalsandcompliancePurchaseRequestcomplianceValueIncentivePlan(VIP)inChinaVIPSelecthelpReports&logsAuditLogAssignmentreportsContentLogsGethelpContactAdobeCustomerCareSupportoptionsforteamsaccountsSupportoptionsforenterpriseaccountsSupportoptionsforExperienceCloudAssetsettingsgiveanorganizationcontroloverhowitsemployeesshareitsassetsoutsidetheorganization.TheSystemadministratorcanselectarestrictivesettingthatlimitsemployeesfromusingspecificsharingfeatureswithinCreativeCloudandDocumentCloud. Assetsettingsareusedalongwithotherthird-partyorganizationalpolicyenforcementsystemstoensurethatassetsareonlysharedwithappropriateexternalentities.Youhavethreesharingrestrictionspoliciestochoosefrom:Youcankeepthisdefaultsettingwherebyusersareallowedtosharepubliclinksandcollaborateonsharedfolderswithanyoneinsideoroutsidetheorganization.Recommendedforenterpriseswhotrusttheiremployeestohavefreedom,control,andaccesstoeveryCreativeCloudandDocumentCloudfeature.Youcanrestrictpubliclinksharingandanyotherpublicpublishoption(Forexample,PublishtoBehance,Facebook).Recommendedforenterpriseswhowanttopreventpublicsharingoutsidetheorganizationbutstillwantaccesstosomecollaborationfeatures.Youcanrestrictinvitation-basedsharingtorecipientsinyourorg, claimeddomains, trusteddomains,and authorizeddomains. Afteryousetthispolicy,theusersarepreventedfromsharingorganization-ownedassetswithexternaluserswhoarenotmembersoftheorgorinthelistofalloweddomains.Recommendedforenterpriseswhoneedtightcontroloverwhichexternaldomainsexactlycanaccessorganizationassets.ThetimetakentorestrictsharingthroughAssetSettingsisproportionaltothenumberofusersintheorganizationandthesharingrelationshipsbetweenthem.ForsomeAdobeproductsandservices,italsoinvolvesinvalidatingcachedentriesinCDNsandremovingpreviewimagesfromslack.Itcantakeupto24hoursfortheAssetSettingstofullytakeeffect.Youalsohavetwoaccessrequestpoliciestochoosefrom:Youcanusethisdefaultsettingtoallowuserswithnopermissionstoafolderordocumenttorequestaccesstoit.Foraddedprivacy,youcanusethissettingtopreventusersfromrequestingaccesstoadocumentthathasnotbeensharedwiththem.Note:AssetSettingsarenotadigitalrightsmanagementsystem(DRM)oracompleteassetprotectionsystem.Employeeswithaccesstocertainassetscanstillcopythemandsharewithothersoutsidetheorganizationusingthird-partysystems.DeploymentConsiderationsBeforeyouturnonsharingrestrictions,considertheimpactithasonyourendusers.Inadditiontoreducedfunctionalityincertainapplications,end-usersexperienceerrormessageswhenusingthisfunctionality.Also,usersmustbeonthelatestversionofInDesign,XD,andAcrobattoencounterinformativeerrormessageswhentheyattempttousethereducedfunctionality.Otherwise,theusersseeinaccurateerrormessages.Afteryouchooseasetting,youcannotstoporreverse theconsequentdeletionprocess.Ifyouchoose Nopubliclinksharing,allexistingpubliclinksareremovedanduserswiththeselinkscannolongeraccessthelinkedcontent.Ifyouchoose SharingLimitedtoOrgMembersandTrustedUsers, anycurrentexternalcollaboratorswhoarenotpartoftheorgorclaimed,trustedorauthorizeddomainsloseaccesstocontentpreviouslysharedwiththem.BelowaretheCreativeCloudandDocumentCloudpublishingfunctionalitiesthatareimpactedwhenyouselectNopubliclinksharing or SharingLimitedtoOrgMembersandTrustedUsers. Theexceptionisthatcollaborationonsharedfoldersanddocumentscannotbedisabledforusersinyourorg, claimeddomains, trusteddomains,and authorizeddomains.Forexample:IfyouchooseNorestrictionsorNopubliclinksharing,collaborativefeatures(suchassendprivateinvitesinAdobeXD)arenotimpacted.Ifyouchoose SharingLimitedtoOrgMembersandTrustedUsers,userscancollaborateonlywithothersintheorgorinthelistofalloweddomains.ApplicationImpactedfeaturesCreativeCloudAssetsCollaborate,SharetoSlack,SendLinkCreativeCloudLibrariesCollaborate,SharetoSlack,SendLinkAdobeXDPublishServices,InvitationServicesInDesignPublish OnlineAdobeSparkPublishAdobeColorPublishthemeCaptureShare,CollaborateCreativeCloudmobileappCreatelink,CollaborateBehanceCreateprojectPortfolioAccesstoPortfoliosite,createdrafts,andpublishApplicationImpactedfeaturesAcrobatandReaderdesktopappsShareWebservices(cloud.acrobat.com)ShareAdobeDocumentCloudforMicrosoftOutlookShareMobileapps(includingAdobeScanandAcrobat)ShareLink,ShareDocumentCloudLinkChooseSharingOptionsTochoosearestrictiveAssetSetting foryourorganization,dothefollowing:IntheAdminConsole,navigatetoSettings>AssetSettings.ChooseaSharingRestrictionsPolicy.Youcanchoosefromthreelevelsofrestrictions.Onceyouchooseamorerestrictivesetting,youcannotstoporundothelossofexistingpubliclinksorsharedfolderordocumentcollaborations.IfyouselectSharingLimitedtoOrgMembersandTrustedUsers,ensurethatyoudefineyourauthorizeddomains.Anycurrentexternalcollaboratorswhoarenotpartoftheorgorclaimed,trustedorauthorizeddomainswillloseaccesstocontentpreviouslysharedwiththem.Note:Tousetheoption SharingLimitedtoOrgMembersandTrustedUsers withDocumentCloud,you must add yourclaimedandtrusteddomainstothe AuthorizedDomains.SharingOptionsRestrictionsImpactonexistinglinksandcollaborationsNorestrictionsUsersareallowedtocreatepubliclinksandcollaborateonsharedfoldersanddocumentswithanyone.Noimpact.NopubliclinksharingPreventsusersfromcreatingpubliclinks.Deletesallexistingpubliclinks. Oncethisprocessstarts,youcannotstoporundoit.SharinglimitedtoorgmembersandtrustedusersPreventsusersfromcreatingpubliclinksandrestrictscollaborationonshareddocumentsandfoldersonlytousersinyourorg,trusted, claimed,or authorizeddomains.Deletesallexistingpubliclinksanddeletesallexistingcollaborationsonshareddocumentsandfolderswithuserswhoarenotintheorgoranalloweddomain. Oncethisprocessstarts,youcannotstoporundoit.ClickConfirm.Ifyouwantyouruserstocontinuesharingorganization-ownedassetswithspecificexternalorganizationsorindividuals,dothefollowing.Foranexternalorganizationsuchasanagency:Addtheagency’sdomaintotheauthorizedlistofdomainsunderAssetSettingsintheAdobeAdminConsole.Forafreelancer:IssuetheindividualanEnterpriseID,orFederatedIDfromyourorganization.Or,addtheuserasaBusinessIDtypetoyourorganizationontheAdminConsole.ChooseanAccessRequestPolicyandclickConfirm.Bydefault,accessrequestsareallowed.So,auserwiththelinktoasharedresource,butwithoutthepermissiontoviewit,canrequestaccess. Userswithsharingpermissionsonthedocumentreceivenotificationsforeachaccessrequestandcandecidewhethertograntordenyaccess.Therequesterreceivesanotificationwhentheaccessisgrantedordenied.Note:Ifyouhaveasharinglimitedtoorgmembersandtrusteduserspolicyselected,thatrestrictionisappliedwhenusersattempttograntanaccessrequestmadebysomeoneoutsidetheorganization. AuthorizeddomainsAuthorizedDomainsarethedomainsthataresafetocollaboratewith.Ifyouhaveselected SharingLimitedtoOrgMembersandTrustedUsers,youcanadddomainstothe AuthorizedDomains.AddauthorizeddomainsIntheAdminConsole,navigateto Settings > AssetSettings>Authorizeddomains.ClickAddDomains.EnterthedomainsintheAddDomainsdialog.Youcanaddmultipledomainsseparatedbycommas.ClickAdd.Note:Youcannotauthorizesubdomains. Forexample,west.example.comandeast.example.comaresubdomainsoftheexample.com domain.Note:Tousetheoption SharingLimitedtoOrgMembersandTrustedUsers withDocumentCloud,you must add yourclaimedandtrusteddomainstothe AuthorizedDomains.RemoveauthorizeddomainsToremovedomainsfromthelist,selectthecheckboxtotheleftofthedomainnames,andclickRemoveDomains.Then,clickRemovetoconfirm.ThedomainnameisremovedfromtheAuthorizedDomains.IfthesharingoptionisSharingLimitedtoOrgMembersandTrustedUsers,anysharestotheremoveddomainarerevoked.Caution:Removingdomainsfromtheauthorizedlistdeletesallexistingcollaborationsonshareddocumentsandfoldersbetweenusersinthatdomainandtheusersinyourorganization.Oncethisprocessstarts,youcannotstoporundoit.ImplicationsforusersinmultipleorganizationsAlthoughAdobestronglyrecommendsthateachusermustbeamemberinonlyoneorganization,itispossibleforuserstobemembersofmultipleorganizations.Forusersinmultipleorganizations,therecanbeanambiguityaroundwhichsharingoptionsapply.Thisambiguitycanbeavoidedbyensuringeachuserisamemberofaclaimeddomainassociatedwithoneoftheorganizations.MorelikethisSharingrestrictionsforassetprotectionManageidentitytypesSetupidentitySignintoyouraccountSigninManageAccountQuickLinksViewyourappsManageyourplansLegalNotices   |   OnlinePrivacyPolicyEnterprise&Teams<SeeallappsLearn&SupportGetStartedUserGuideAsktheCommunityPostquestionsandgetanswersfromexperts.AsknowContactUsRealhelpfromrealpeople.Startnow^ BacktotopLanguageNavigationLanguageNavigationChooseyourregionSelectingaregionchangesthelanguageand/orcontentonAdobe.com.AmericasBrasilCanada-EnglishCanada-FrançaisLatinoaméricaMéxicoUnitedStatesAsiaPacificAustraliaHongKongS.A.R.ofChinaIndia-EnglishNewZealandSoutheastAsia(IncludesIndonesia,Malaysia,Philippines,Singapore,Thailand,andVietnam)-English中国中國香港特別行政區台灣地區日本한국Europe,MiddleEastandAfricaAfrica-EnglishBelgië-NederlandsBelgique-FrançaisBelgium-EnglishČeskárepublikaCyprus-EnglishDanmarkDeutschlandEestiEspañaFranceGreece-EnglishIrelandIsrael-EnglishItaliaLatvijaLietuvaLuxembourg-DeutschLuxembourg-EnglishLuxembourg-FrançaisMagyarországMalta-EnglishMiddleEastandNorthAfrica-EnglishNederlandNorgeÖsterreichPolskaPortugalRomâniaSchweizSlovenijaSlovenskoSuisseSuomiSvizzeraTürkiyeUnitedKingdomБългарияРоссияУкраїнаالشرقالأوسطوشمالأفريقيا-اللغةالعربيةישראל-עבריתSverige
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